HDESD Contractor Onboarding

Thank you for joining our CTE, STEM, and related programs provider network.

 

Questions and Answers

What documents are required?

There are 5 documents that need to be signed and submitted. You will receive an Adobe Sign email with instructions for signing:

  1. direct deposit form
  2. I-9
  3. W-9
  4. W-4 (state)
  5. W-4 (federal)

We also need to collect two documents here on this page:

  1. Vaccination status (card or form)
  2. Voided check or deposit slip

We will verify your driver’s license or ID card in person.

Why are we collecting this?

The tax, banking, and identification forms allow us to pay you!

We collect the vaccination status, based on the Governor’s Executive Order mandating vaccines within education. We collect vaccine status verification from all High Desert ESD employees, contractors, and volunteers.

Who will have access to the information I provide?

The information you share will be protected and stored as an HR file. The CTE/STEM and HDESD finance office will have access, so that we can pay you and prepare tax documents.

We may also be required to provide the information to ODE or Oregon public health agencies, to meet reporting requirements.

How do I get my document ready to upload?

For vaccination cards:

  • You can use a scanner (at work or home) to scan your card as a PDF.
  • Or, you can use your mobile device to take a photo of it:
    • please note that you’ll need to upload a version of the photo less than 5MB in size
    • if you are using a phone with “live photos,” please turn off that feature for this photo

For your voided check or direct deposit information:

  • You can use a scanner (at work or home) to scan the voided check as a PDF.
  • Or, you can use your mobile device to take a photo of it:
    • please note that you’ll need to upload a version of the photo less than 5MB in size
    • if you are using a phone with “live photos,” please turn off that feature for this photo
  • If you have a mobile banking app, you can upload a screenshot of the “checking account” information screen that includes account number and routing number.
Adobe Sign Forms

You can access the Adobe Sign forms here: https://centraloregontech.org/cte-stem-adobe-sign-intro/

(That link will also be included in the automated email reply after you submit the forms on this page.)